If you're just starting to use Workable, it's important to notify colleagues - not only to get them to join your account but to set expectations about how they'll need to use it.
In this article, you will find resources and an email template that you can share to help coworkers get started.
Outline your rollout process
When you’re ready to announce Workable to your hiring teams, review the steps below.
Decide who you’re inviting
It’s a good rule of thumb to invite anyone who has a role in hiring, even if they aren’t hiring right now. Learn about choosing the right user roles for coworkers.
Review your account setup
The best time to invite coworkers is after you’ve completed the initial account setup and created jobs. Refer to the implementation guide based on your plan or to our Getting Started Guide for Super Admins.
Decide how users will join
- Send direct email invites where specific individuals are invited
- Share an auto-join link; anyone with an email address in your organization can join
- Grant access through SSO; users must be added to Workable via your SSO tool
Use one of the below templates based on how users will be invited.
Share the news with your coworkers
To spread the word in the company, send an email to coworkers who will be part of your hiring process, such as various department managers, team leaders, board members, and key stakeholders.
Based on how you decided users will join Workable, download and edit the most suitable template from the options below to quickly notify your colleagues. You can also share our videos library to help your colleagues get started with Workable.
Subject line: Using Workable for our hiring
Download the templates
Save the templates in a .docx file on your device and edit them if needed.
Note: Users of the Referrals portal can combine the template above with the dedicated one to roll out a referrals portal at the same time while informing their colleagues about switching to Workable.
Check if your colleagues can sign in
Once you’ve let your colleagues know about Workable, confirm if they have accepted their invitations by visiting the Account Members page by clicking your user icon at the top right of your screen, and then on Settings.
For colleagues invited by email, you can send an invitation again if needed. In the example below, Jim has successfully logged in, while Nick below has not yet accepted the invitation. If you want to resend an invitation to a member, hover over their email and click Resend invitation.
That’s it! Once they are all set, you can build your hiring teams and start hiring!