To effectively roll out Advanced Referrals at your organization we recommend spreading the word, checking who's registered and including Referrals sign up as a task during new employee onboarding.
Let coworkers know about the referral portal
To spread the word with your coworkers about referrals, send a company-wide email, chat message or digital bulletin notice.
It's important that you add coworkers to your Advanced Referrals account so that they can receive notifications about new jobs and - of course - submit referrals!
We've created a template that you can share with your organization to get started. You can also share our video walkthrough to show users step-by-step how to refer candidates
Subject line: How to refer someone for a job here (or apply yourself)
Hi,
Ever seen one of our jobs advertised and thought of someone—a friend, ex-colleague or even yourself—who’d be a perfect fit? Chances are you have, but were unsure what to do next.
The answer? Use our referrals website.
You'll soon receive an invitation to our new Referrals portal. Be sure to accept the invitation via the link in that email.
You'll be able to:
- See the jobs we're recruiting for
- Submit and track referrals
- Apply for positions internally
- Receive notifications about new jobs
Check out a quick video to see how it's done.
Referrals are the best way of employing more great people (like you). And, hiring great people is what makes us a success. Thank you for helping us hire more of the best!
Downloadable template
Download an editable .docx version of the email template.
Crosscheck the list of employees who've signed up
After you've let everyone know about the Referrals portal, crosscheck which employees have signed up.
In Workable, navigate to the Referrals settings. View the list of members and filter to seen everyone who has been invited and whether or not they have accepted the invite.
If fewer people have registered than you hoped we recommend following up:
- Nudge individual coworkers if only a few neglected to sign up
- Send another company-wide message to remind people to register
- Contact department heads to ask for their assistance in getting their employees registered
The best ways to motivate coworkers to sign up are:
- Show that the sign up is easy
- Convey that Referrals are one of the best ways for the organization to hire
- Outline referrals rewards (if your company offers them)
Implement in onboarding
As new employees start work, ensure that one of their first tasks is to join the referrals site. This will set them up for success early. They'll know about open roles and be able to submit referrals right away.
If you have an onboarding packet or welcome email, include instructions for sign up. Having new employees sign up when they start work will have results that pay off in the long term.
We also recommend assigning someone as a dedicated point of contact for employees. This person within your organization should be the one to field enquiries about referral statuses and bonus eligibility.