As a Hiring Manager (Standard Access), you'll use Workable to evaluate candidates, leave feedback, and conduct parts of the hiring process.
First steps for new users
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Activate your Workable account
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Your HR or recruiting team will notify you when and how you can access Workable. Available options are:
Invitation email
Before logging into your account, a Workable Admin member will probably trigger an invitation email that grants you access to Workable. Follow these steps to sign up for the first time:
- Click on the link in the invitation email
- Enter your first and last name as you would like them to appear in Workable
- Set a password that meets our requirements or select to join using your Google/LinkedIn/Microsoft account
- You will be logged in and taken to the homepage of your Workable account
In the future, you can use the Workable login page to log in to your account.
Auto-join
If your company has auto-join enabled, you may be able to join your Workable account without an invitation. -
SSO
If your company has connected Workable to your single sign-on (SSO) provider, follow the steps here to sign in.
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Authorize your Google/Outlook calendar (if applicable)
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If your company's admin has enabled the Google or Microsoft 365 Outlook integration for the company account, you'll still need to authorize your own Google/Outlook calendar via your desktop.
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Choose your personal settings and notifications
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Setup your profile from: Your Profile
Here you can edit your full name, job title, time zone (this will be used when you attend Workable scheduled events) and upload a profile picture. At the bottom of the page under Credentials, you can connect additional apps (Zoom, LinkedIn, etc).
Adjust your notifications, interview availability, and self-scheduled event buffers under:
Your PreferencesBy default, all email notifications (except for the 'Candidates' category) and the 'daily candidate report' email will be ON for all users, but you can modify them if needed.
Set your interview availability to enable your HR team to book interviews on your behalf via the self-scheduling option. Interview invites through Workable will always sync to your calendar automatically and will include a link to open the candidate's resume.
Set buffers for self-scheduled events to allow extra time to wrap up or take a break after interviews and avoid scheduling back-to-back interviews.
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Download our mobile app
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The Workable app is available for Android and iOS smartphones free of charge. Scanning the QR codes below will take you directly to their respective app stores, where you can download the app:
Below, you will also find an overview of the app's different features you can access.
Explore features available to you
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Explore your home page (desktop/mobile)
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Once you log in to your desktop, you will land on your home page. You can also click the "W" logo to go to this area. As a Hiring Manager, you can view different widgets:
Personal information Get an overview of your personal details. Today Get an overview of all events you will need to attend today (taken from your Agenda). To-dos Get an overview of your pending tasks, such as adding an evaluation after a candidate interview. Jobs Get an overview of the jobs you have visibility on and quickly create a new job or requisition.
Once you log in to the mobile app, you will land on your home page. As a Hiring Manager, you can view different widgets:
To-dos Review your actionable tasks, such as adding an evaluation after a candidate interview. Today See upcoming interviews that you're participating in. Tap an event to see more details and access the candidate's profile. Jobs Get an overview of the jobs you have visibility on. Candidates View a list of new, unread, or recently viewed candidates.
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Features for Hiring Managers (desktop/mobile)
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Features for Hiring Managers on desktop Access the Jobs page Under the Jobs page, you can access the pipelines for the jobs you’re on the hiring team for.
Access candidate profiles Click on a step of the recruiting pipeline to access those candidates and review their profiles, resumes, and any interactions with your team.
Filter and screen candidates Use advanced search, filters, and the AI Screening Assistant to find suitable candidates.
Move to a stage & disqualify candidates Move promising candidates to the next stages of the recruiting process and disqualify those who are not a good fit.
Evaluate candidates Assess the candidate by leaving a rating on their profile to share your opinion with other members of the hiring team.
Leave internal comments Add general notes and communicate with coworkers through "@" mentions.
Send an email or event invitation Send emails to candidates (using communication templates) or coordinate interview scheduling.
View, send, or cancel offer letter You can see, send, or cancel an offer letter for candidates you access:
See your upcoming events and to-dos Keep up with to-do items and interviews through your:
▶︎ Inbox
▶︎ Agenda
Advanced Usage Features for Hiring Managers on desktop Create jobs You can create jobs but need to request publication from an account Admin.
▶︎ Create jobs
Create and review requisitions If your company’s account uses Hiring Plan, you or your HR team will need to create a requisition before you start recruiting for a position.
View reports Check the progress of your recruiting with Workable reports like the Current Pipeline, Time to Hire, Candidates Sources, and more.
Features for Hiring Managers on mobile Receive push notifications Receive push notifications for pending items that need your attention like "@" mentions to comments.
Access candidate profiles Review candidate resumes and profile info for a job. You can also search or filter candidates.
Move to a stage & disqualify candidates Move promising candidates to the next stages of the recruiting process and disqualify those who are not a good fit.
Review and evaluate candidates Assess the candidate by leaving a rating on their profile to share your opinion with other members of the hiring team.
Leave internal comments Add general notes and communicate with coworkers through "@" mentions.
Send an email or event invitation Send emails to candidates or coordinate interview scheduling.
See your upcoming events and to-dos Keep up with to-do items and interviews through your:
▶︎ Inbox
▶︎ Calendar
Advanced Usage Features for Hiring Managers on mobile Create jobs You can create jobs but need to request publication from an account Admin.
▶︎ Create jobs
Review requisitions Review requisitions for which you are involved in the approval process.
Highlighted content
Courses & other resources
If your company is using our HR features, you may be using Workable to access your employee profile. To get started, select one of our HR user guides based on your access rights.