Comparing User Permissions

Overview

For all user types except Super Admins, the user can see jobs with the Published and Used Internally statuses. However, the user must be assigned to the job's hiring team to access or interact with candidates.

In this example, the hiring pipelines for the "Candidate sourcing" and "Content writer" jobs are not visible because the user is not assigned to those jobs. The user cannot see the candidates or any details except for the job description.

External Recruiters can only see the specific jobs they are assigned to and the specific candidates that they have uploaded to the account. They will not see any unassigned jobs at all. If the Talent Pool has been set to be visible to all members, External Recruiters will be able to use it but will only see their own uploaded candidates.

If you aren't sure which type of role to choose for a new account member, refer to this guide on choosing user roles:  Which user role should I pick? 

Role Permissions Comparison

	Super Admin	Recruiting Admin	Hiring Manager	Standard Member	Reviewer	External Recruiter
Available on	All	Advanced Annual	All	All	Advanced Annual	Advanced Annual
Workable account
Manage account settings	✓
View reports	✓	✓	✓	✓		✓
View Activity stream	✓
Create & manage templates	✓	*1
Change users' roles	✓	*2
Job creation & management
Access all jobs	✓
Create & edit jobs	✓	✓	✓	✓
Publish a job	✓	*1
Purchase premium job ads	✓	✓
Unpublish a job	✓	✓	*3	*3
Archive a job	✓	✓	✓	✓
Add users to a job's hiring team	✓	✓	✓	✓
Candidate access
Access all candidates	✓
Access Talent Pool	✓	*4	*4	*4	*4	*4
Access People Search & AI Recruiter	✓	✓	✓	✓
Candidate management
Add, edit & delete candidates	✓	✓	✓	✓		✓
Move & disqualify candidates	✓	✓	✓	✓
Export candidate to HRIS	✓	✓	✓
Send & view offer letter	✓	✓	✓
Feedback & collaboration
Create comments	✓	✓	✓	✓	✓	✓
Edit visibility on other member's comments	✓	✓
Send an email or event invitation	✓	✓	✓	✓		✓
Edit & delete events	✓	✓	*5	*5	*5	*5
Share a candidate externally	✓	✓	✓	✓
Request referrals from coworkers	✓	✓	✓
Refer candidates	✓	✓	✓	✓	✓
Assessments & evaluations
Evaluate candidates & view other's evaluations	✓	✓	✓	✓	✓
Send an assessment test	✓	✓	✓	✓
View assessment test results	✓	✓	✓	✓	✓
Send a video interview	✓	✓	✓	✓
Perform a background check	✓	✓	✓	*6
Hiring Plan
View, edit & create requisitions	✓	✓	✓
Approve & reject requisition	✓	✓	✓	✓	✓
Open a requisition	✓	✓
Act as requisition Owner	✓	✓
Act as requisition Hiring Manager	✓	✓	✓	*7
Assign requisitions to candidates	✓	✓	✓	*8
View Hiring Plan reports *9	✓	✓	✓

 
Note: Extra user permissions apply when using the Hiring Plan Premium Tool

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1 Recruiting Admins can create templates or publish jobs for their assigned department(s)/location(s).

2 Recruiting Admins can only change user roles within a specific job, they cannot change a user's role across the entire account.

3 Only Super Admins and Recruiting Admins can unpublish premium job posts.

4 Non-admin users can access the Talent Pool depending on your account settings.

5 Non-admin users can only edit or delete events that they themselves have created. 

6 Standard Members can perform background checks depending on your account settings.

7 A Standard Member can only be promoted to Hiring Manager if there are no Recruiting Admins or Hiring Managers on the hiring team for a job.

8 Standard Members can assign a requisition to a candidate by moving the candidate to the Hired pipeline step, but will not necessarily be able to view the requisition details. 

9 A user can only see reporting for the requisitions they can view.