For all user types except Super Admins, the user can see jobs with the Published and Used Internally statuses. However, the user must be assigned to the job's hiring team to access or interact with candidates.
In this example, the hiring pipelines for the "Candidate sourcing" and "Content writer" jobs are not visible because the user is not assigned to those jobs. The user cannot see the candidates or any details except for the job description.
External Recruiters can only see the specific jobs they are assigned to and the specific candidates that they have uploaded to the account. They will not see any unassigned jobs at all. If the Talent Pool has been set to be visible to all members, External Recruiters will be able to use it but will only see their own uploaded candidates.
If you aren't sure which type of role to choose for a new account member, refer to this guide on choosing user roles:
User Permissions Chart
| Super Admin |
Recruiting Admin |
Hiring Manager | Standard Member |
Reviewer |
External Recruiter  |
|
| The Workable account | ||||||
| Manage account settings | ✓ | |||||
| View reports | ✓ | ✓ | ✓ | ✓ | ✓ | |
| View Activity stream | ✓ | |||||
| Create & manage templates | ✓ | *1 | ||||
| Change users' roles | ✓ | *2 | ||||
| Job creation & management | ||||||
| Access all jobs | ✓ | |||||
| Create & edit jobs | ✓ | ✓ | ✓ | ✓ | ||
| Publish a job | ✓ | *1 | ||||
| Purchase premium job ads | ✓ | ✓ | ||||
| Unpublish a job | ✓ | ✓ | *3 | *3 | ||
| Archive a job | ✓ | ✓ | ✓ | ✓ | ||
| Add users to a job's hiring team | ✓ | ✓ | ✓ | ✓ | ||
| Candidate access | ||||||
| Access all candidates | ✓ | |||||
| Access Talent Pool | ✓ | *4 | *4 | *4 | *4 | *4 |
| Access People Search & Auto Suggest | ✓ | ✓ | ✓ | ✓ | ||
| Super Admin | Recruiting Admin |
Hiring Manager | Standard Member | Reviewer |
External Recruiter |
|
| Candidate management | ||||||
| Add/upload candidates | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Edit/delete candidates | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Copy/move a candidate to another job | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Snooze a candidate | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Move a candidate to next stage | ✓ | ✓ | ✓ | ✓ | ||
| Disqualify a candidate | ✓ | ✓ | ✓ | ✓ | ||
| Revert (re-qualify) a candidate | ✓ | ✓ | ✓ | ✓ | ||
| Export candidate to HRIS | ✓ | ✓ | ✓ | |||
| Send/view offer letter | ✓ | ✓ | ✓ | |||
| Feedback & collaboration | ||||||
| Create comments | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Edit visibility on other member's comments | ✓ | ✓ | ||||
| Send an email | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Schedule an interview | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Edit/delete events | ✓ | ✓ | *5 | *5 | *5 | *5 |
| Share a candidate externally | ✓ | ✓ | ✓ | ✓ | ||
| Request referrals from coworkers | ✓ | ✓ | ✓ | |||
| Refer candidates | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Assessments & evaluations | ||||||
| Evaluate candidates | ✓ | ✓ | ✓ | ✓ | ✓ | |
| View other's evaluations | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Send an assessment test | ✓ | ✓ | ✓ | ✓ | ||
| View assessment test results | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Send a video interview | ✓ | ✓ | ✓ | ✓ | ||
| Perform a background check | ✓ | ✓ | ✓ | *6 |
Note: Extra user permissions apply when using the Hiring Plan add-on for Workable Pro
1 Recruiting Admins can create/manage templates or publish jobs for their assigned department(s)/location(s)
2 Recruiting Admins can only change user roles within a specific job, they cannot change a user's role across the entire account
3 Only Super Admins and Recruiting Admins can unpublish premium job posts
4 Non-admin users can access the Talent Pool depending on your account settings
5 Non-admin users can only edit or delete events that they themselves have created.
6 Standard Members can perform background checks depending on your account settings