Overview
For all user types except Super Admins, the user can see jobs with the Published and Used Internally statuses. However, the user must be assigned to the job's hiring team to access job details or interact with candidates.
In this example, the hiring pipelines for the "Account executive" and "SEO Specialist" jobs are not visible because the user is not assigned to those jobs. The user cannot see the candidates or any details except for the job title. Users can 'Ask to join' if they need to be involved in the hiring process. This will send a notification to an admin on your account letting them know about the request to join.
External Recruiters can only see the specific jobs they are assigned to and the specific candidates that they have uploaded to the account. They will not see any unassigned jobs at all. If the Talent Pool has been set to be visible to all members, External Recruiters will be able to use it but will only see their own uploaded candidates.
More resources:
- Use this guide to choose the right user role for a new member
- If you have enabled our onboard & manage features see a comparison of the Employee management user permissions
Role Permissions Comparison
Legend
- ✓: Generally available
- ○: Available with a Premier plan
- ∆: Available with a Workable premium feature or integration
Activity category:
- Workable account
- Job creation & management
- Candidate access
- Candidate management
- Feedback & collaboration
- Automated actions
- Assessments & evaluations
- Hiring Plan
| Hiring role | Super Admin | Recruiting Admin | Hiring Manager | Standard Member | Reviewer |
External Recruiter |
|---|---|---|---|---|---|---|
| Permission level | All access | Standard access | Standard access | Standard access | Limited access | |
| Workable account | ||||||
| Manage account settings | ✓ | |||||
| View reports | ✓ | ✓ | ✓ | ✓ | ✓ | |
| View Activity stream | ✓ | |||||
| Create & manage templates | ✓ | *1 | ||||
| Change users' roles | ✓ | *2 | ||||
| Job creation & management | ||||||
| Access all jobs | ✓ | |||||
| Create & edit jobs | ✓ | ✓ | ✓ | ✓ | ||
| Publish a job | ✓ | *1 | ||||
| Purchase premium job ads | ✓ | ✓ | ||||
| Unpublish a job | ✓ | ✓ | *3 | *3 | ||
| Archive a job | ✓ | ✓ | ✓ | ✓ | ||
| Add users to a job's hiring team | ✓ | ✓ | ✓ | ✓ | ||
| Add interview kits to pipeline stages | ✓ | ✓ | ✓ | ✓ | ||
| Add video interviews & assessments to pipeline stages | ∆ | ∆ | ∆ | ∆ | ||
| Candidate access | ||||||
| Access all candidates | ✓ | |||||
| View application question responses | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Access Talent Pool | ✓ | *4 | *4 | *4 | *4 | *4 |
| Access People Search, Auto-source & Resurface candidates (via AI Recruiter) | ✓ | ✓ | ✓ | ✓ | ||
| Candidate management | ||||||
| Add, edit & delete candidates | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Move to stage & disqualify candidates | ✓ | ✓ | ✓ | ✓ | ||
| Copy or move to other jobs | ✓ | ✓ | ✓ | ✓ | ||
| Export candidate to HRIS | ✓ | ✓ | ✓ | |||
| Send & view e-signature / offer letter | ✓ | ✓ | ✓ | |||
| Cancel offer letter | ✓ | ✓ | ✓ | |||
| Act as a company signatory for offers | ✓ | ✓ | ✓ | |||
| Manage timeline visibility |
*5 | *5 | ||||
| Feedback & collaboration | ||||||
| Create comments | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Edit visibility on other member's comments | ✓ | ✓ | ||||
| Send an email or event invitation | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Send a text | ∆ | ∆ | ∆ | ∆ | ||
| Edit & delete events | ✓ | ✓ | ✓ | *6 | *6 | |
| Share a candidate externally | ✓ | ✓ | ✓ | ✓ | ||
| View and add tags (only for candidates they access) | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Request referrals from coworkers | ✓ | ✓ | ✓ | |||
| Refer candidates | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Automated actions | ||||||
| Create automated actions | ✓ | |||||
| Be the sender of an automated action | ✓ | ✓ | ✓ | |||
| Cancel a scheduled automated action | ✓ | ✓ | ✓ | |||
| Evaluate candidates & view other's evaluations | ✓ | ✓ | *7 | *7 | *7 | |
| Send an assessment test | ∆ | ∆ | ∆ | ∆ | ||
| View assessment test results | ∆ | ∆ | ∆ | ∆ | ∆ | |
| Send a video interview | ∆ | ∆ | ∆ | ∆ | ||
| View & evaluate video interviews | ∆ | ∆ | ∆ | ∆ | ∆ | |
| Perform a background check | ✓ | ✓ | ✓ | *8 | ||
| View, edit & create requisitions | ○ | *9 | *9 | |||
| Approve & reject requisition | ○ | ○ | ○ | ○ | ○ | |
| Open, put on hold, or resume a requisition | ○ | ○ | ||||
| Act as requisition Owner | ○ | ○ | ||||
| Act as requisition Hiring Manager | ○ | ○ | ○ | *10 | ||
| Assign requisitions to candidates | ○ | ○ | ○ | *11 | ||
| View Hiring Plan reports | ○ | *12 | *12 | |||
1 Recruiting Admins can save templates when sending an email/event to the candidate and publish jobs only for their assigned department(s)/location(s).
2 Recruiting Admins can only change user roles within a specific job, they cannot change a user's role across the entire account.
3 Only Super Admins and Recruiting Admins can unpublish premium job posts.
4 Non-admin users can access the Talent Pool depending on your account settings.
5 Super/Recruiting admins must either be existing account members at the time the candidate was hired or have been granted access to hired candidates later.
6 Standard members and External Recruiters can only edit or delete events that they themselves have created.
7 When a group of users is invited to an event, their evaluations for that event are hidden from each other until they submit their own evaluation. Super & Recruiting Admins will always see all evaluations.
8 Standard Members can perform background checks depending on your account settings.
9 Hiring Manager or Recruiting Admins can view requisitions of jobs they are collaborating on and their role is Hiring Manager or Recruiting Admin as well as requisitions they have created even if not collaborating in the job.
10 A Standard Member can only be promoted to Hiring Manager if there are no Recruiting Admins or Hiring Managers on the hiring team for a job.
11 Standard Members can assign a requisition to a candidate by moving the candidate to the Hired pipeline step, but will not necessarily be able to view the requisition details.
12 A user can only see reporting for the requisitions they can view.