User Permissions


For all user types except Super Admins, the user can see jobs with the Published and Used Internally statuses. However, the user must be assigned to the job's hiring team to access or interact with candidates.


In this example, the hiring pipelines for the "Candidate sourcing" and "Content writer" jobs are not visible because the user is not assigned to those jobs. The user cannot see the candidates or any details except for the job description.

External Recruiters can only see the specific jobs they are assigned to and the specific candidates that they have uploaded to the account. They will not see any unassigned jobs at all. If the Talent Pool has been set to be visible to all members, External Recruiters will be able to use it but will only see their own uploaded candidates.

If you aren't sure which type of role to choose for a new account member, refer to this guide on choosing user roles:  Which user role should I pick?

Role Permissions Comparison

  Super Admin Recruiting Admin Hiring Manager Standard Member Reviewer External Recruiter
 Available on All annual_label.png  All All annual_label.png   annual_label.png
Workable account       
Manage account settings ✓           
View reports ✓  ✓   ✓ ✓    ✓ 
View Activity stream          
Create & manage templates ✓  *1        
Change users' roles ✓  *2        
Job creation & management       
Access all jobs          
Create & edit jobs    
Publish a job *1        
Purchase premium job ads        
Unpublish a job *3 *3    
Archive a job    
Add users to a job's hiring team    
  Candidate access       
Access all candidates          
Access Talent Pool *4 *4 *4 *4 *4
Access People Search & Auto Suggest    
Candidate management       
Add/upload candidates  
Edit/delete candidates  
Copy/move a candidate to another job  
Snooze a candidate  
Move a candidate to next stage    
Disqualify a candidate    
Revert (re-qualify) a candidate    
Export candidate to HRIS      
Send/view offer letter      
  Feedback & collaboration       
Create comments
Edit visibility on other member's comments        
Send an email  
Schedule an interview  
Edit/delete events *5 *5 *5 *5
Share a candidate externally    
Request referrals from coworkers      
Refer candidates  
Assessments & evaluations       
Evaluate candidates  
View other's evaluations  
Send an assessment test    
View assessment test results  
Send a video interview    
Perform a background check *6    

Note: Extra user permissions apply when using the Hiring Plan Premium Tool

1 Recruiting Admins can create templates or publish jobs for their assigned department(s)/location(s)

Recruiting Admins can only change user roles within a specific job, they cannot change a user's role across the entire account

Only Super Admins and Recruiting Admins can unpublish premium job posts

4 Non-admin users can access the Talent Pool depending on your account settings

Non-admin users can only edit or delete events that they themselves have created. 

Standard Members can perform background checks depending on your account settings