Comparing Recruiting user permissions

Overview

For all user types except Super Admins, the user can see jobs with the Published and Used Internally statuses. However, the user must be assigned to the job's hiring team to access job details or interact with candidates.

In this example, the hiring pipelines for the "Account executive" and "SEO Specialist" jobs are not visible because the user is not assigned to those jobs. The user cannot see the candidates or any details except for the job title. Users can 'Ask to join' if they need to be involved in the hiring process. This will send a notification to an admin on your account, letting them know about the request to join.

External Recruiters can only see the specific jobs they are assigned to and the specific candidates that they have uploaded to the account. They will not see any unassigned jobs at all. If the Talent Pool has been set to be visible to all members, External Recruiters will be able to use it but will only see their own uploaded candidates.

 

Role Permissions Comparison

Legend

• ✓: Generally available
• ○: Available with a Premier plan
• ∆: Available with a Workable premium feature or integration

Activity category:

• Workable account
• Job creation & management
• Candidate access
• Candidate management
• Feedback & collaboration
• Automated actions
• Assessments & evaluations
• Hiring Plan

 

Hiring role	Super Admin	Recruiting Admin	Hiring Manager	Standard Member	Reviewer	External Recruiter
Permission level	All access	Standard access	Standard access	Standard access	Limited access
Workable account
Manage account settings	✓
View reports	✓	✓	✓	✓		✓
View Activity stream	✓
Create & manage templates	✓	*1
Change users' roles	✓	*2
Job creation & management
Access all jobs	✓
Create & edit jobs	✓	✓	✓	✓
Publish a job	✓	*1
Purchase premium job ads	✓	✓
Unpublish a job	✓	✓	*3	*3
Archive a job	✓	✓	✓	✓
Add users to a job's hiring team	✓	✓	✓	✓
Add interview kits to pipeline stages	✓	✓	✓	✓
Add video interviews & assessments to pipeline stages	∆	∆	∆	∆
Candidate access
Access all candidates	✓
View application question responses	✓	✓	✓	✓	✓
Access Talent Pool	✓	*4	*4	*4	*4	*4
Access People Search, Auto-source & Resurface candidates (via AI Recruiter)	✓	✓	✓	✓
Candidate management
Add, edit & delete candidates	✓	✓	✓	✓		✓
Move to stage & disqualify candidates	✓	✓	✓	✓
Copy or move to other jobs	✓	✓	✓	✓
Snooze/ unsnooze	✓	✓	✓	✓
Block/ unblock	✓	*5	*5	*5
Save/ unsave	✓	✓	✓	✓
Export candidate to HRIS	✓	✓	✓
Send & view e-signature / offer letter	✓	✓	✓
Cancel offer letter	✓	✓	✓
Act as a company signatory for offers	✓	✓	✓
Manage timeline visibility	*6	*6
Feedback & collaboration
Create comments	✓	✓	✓	✓	✓	✓
Edit visibility on other member's comments	✓	✓
Send an email or event invitation	✓	✓	✓	✓		✓
Send a text	∆	∆	∆	∆
Edit & delete events	✓	✓	✓	*7		*7
Share a candidate externally	✓	✓	✓	✓
View and add tags (only for candidates they access)	✓	✓	✓	✓	✓	✓
Request referrals from coworkers	✓	✓	✓
Refer candidates	✓	✓	✓	✓	✓
Automated actions
Create automated actions	✓
Be the sender of an automated action	✓	✓	✓
Cancel a scheduled automated action	✓	✓	✓
Assessments & evaluations
Evaluate candidates & view other's evaluations	✓	✓	*8	*8	*8
Send an assessment test	∆	∆	∆	∆
View assessment test results	∆	∆	∆	∆	∆
Send a video interview	∆	∆	∆	∆
View & evaluate video interviews	∆	∆	∆	∆	∆
Perform a background check	✓	✓	✓	*9
Hiring Plan
View, edit & create requisitions	○	*10	*10
Approve & reject requisition	○	○	○	○	○
Open, put on hold, or resume a requisition	○	○
Act as requisition Owner	○	○
Act as requisition Hiring Manager	○	○	○	*11
Assign requisitions to candidates	○	○	○	*12
View Hiring Plan reports	○	*13	*13

 

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1 Recruiting Admins can save templates when sending an email or event to the candidate and publish jobs only for their assigned department(s)/location(s).

2 Recruiting Admins can only change user roles within a specific job; they cannot change a user's role across the entire account.

3 Only Super Admins and Recruiting Admins can unpublish premium job posts.

4 Non-admin users can access the Talent Pool depending on your account settings.

5 Standard access members can block candidates if the account setting is set to "All members".

6 Super/Recruiting admins must either be existing account members at the time the candidate was hired or have been granted access to hired candidates later.

7 Standard members and External Recruiters can only edit or delete events that they themselves have created. 

8 When a group of users is invited to an event, their evaluations for that event are hidden from each other until they submit their own evaluation. Super & Recruiting Admins will always see all evaluations.

9 Standard Members can perform background checks depending on your account settings.

10 Hiring Managers or Recruiting Admins can view requisitions of jobs they are in the hiring team with Hiring Manager or Recruiting Admin roles, as well as requisitions they have created even if they are not collaborating on the job.

11 A Standard Member can only be promoted to Hiring Manager if there are no Recruiting Admins or Hiring Managers on the hiring team for a job.

12 Standard Members can assign a requisition to a candidate by moving the candidate to the Hired pipeline step but will not necessarily be able to view the requisition details. 

13 A user can only see reporting for the requisitions they can view.