Change the status of a job as your hiring progresses. Any job starts as a draft that you can save and return to edit before publishing.
Draft
A Draft job is a job that is saved but not yet published. When creating a job, a draft job is made as soon as you ‘save draft’—and before you make the decision to ‘publish’ internally or externally.
Drafts can be accessed via the Jobs page: Click the link at the top right of the page to reveal them. All account admins can see all draft jobs on the account. Regular members on the account will only see drafts that they themselves have saved.
Note: Adding candidates to a draft job is not possible. You will need to publish the job first (internally or externally).
Published (In Review)
As soon as you click 'Publish' in the job editor, your posting will automatically enter the review queue, where our experienced specialists will check it so that matches the job posting guidelines.
This process helps to protect candidates and users from cases of fraud. The review will usually only take a few hours and will be expedited once your jobs consistently pass the review process. If your job is not accepted we will contact you via email stating the reason for rejection and specifying any required job updates.
If your job is accepted for posting its status in Workable will update automatically from "Published (In Review)" to "Published".
Published (Careers page only)
In order to post your job just on your careers page and not on job boards, click 'Publish' and then follow the steps below:
- Access the Find Candidates tab in the editor
- Click the Free Job Boards option
- Click the link to 'Unpublish from all free boards'
You can republish to an individual board or all job boards at any time through the Find Candidates section.
Published
It takes 12-36 hours after the job is approved in Workable before the jobs are published on each of the job boards since they go through their own internal review process. Candidates will be able to find your published job and submit applications. A published job can be visible for candidates on:
- your Workable careers page
- free job boards
- paid job boards (if you used one)
While Hiring Contributor can create job drafts, only Super Admins (and Recruiters for their assigned department(s)/location(s)) are able to publish jobs. Once a Hiring Contributor clicks "Publish" they will be prompted to send a publish request to an admin. The jobs will be stored as drafts until an admin reviews them.
You can unpublish and republish jobs at any time. To do so, click the job status located on the right side of the job.
Used Internally
When a job is set for internal use only, members of the hiring team can still fully interact with candidates. Internal jobs are not published anywhere externally, so you will not receive any external applicants for these positions.
You can upload candidates manually or add them with Search with AI. With the Referrals portal, you can receive referrals and internal applications.
Account members who are not on the hiring team will still see internal jobs' titles in your account.
Set a job to be used internally when you no longer want new applicants for the position but your hiring process is not complete.
Used Confidentially
Confidential jobs are only visible to members of the hiring team for the job. All Super Admins can see confidential jobs. Confidential jobs are not published anywhere. You can upload candidates to confidential jobs and fully interact with them, just like with published or internal jobs.
Set a job to be confidential when it must be kept hidden from certain account members.
Archived
Archived jobs appear at the very bottom of the Jobs page. These are jobs for which you no longer need to interact with candidates.
Archived jobs enter a 'read-only' mode. Candidates remain in your account and can be copied or moved to other jobs, but you are not able to interact with their profiles.
When you archive a job, members of the hiring team can still view that job.
Hover over an archived job to view options. Unarchiving the job will return it to your list of active jobs. You can republish the job if necessary but this won't update the date on which the job was originally published.
Cloning the job will create a new copy of the job. You'll be able to post the job with a fresh posting date. Candidates in the original job will not carry over to the cloned job; you can move them to proceed with the hiring process without any loss in progress.