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Setting your interview availability

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With a calendar integration (Google or Microsoft 365 Outlook), you can use our self-scheduling option. Workable will always cross-check your calendar to prevent candidates from scheduling an event when you already have something on your calendar.

 

Default availability

When using self-scheduling, the system will check your default interview availability and display it under 'Your personal availability'.

If this is your first time using self-scheduling, your default availability will be Monday to Friday from 9:00 AM to 5:00 PM in your time zone. To edit your default interview availability:

  1. Navigate to Settings > Your preferences
  2. Locate the Interview Availability section
  3. Select/deselect the days you are available for an interview by clicking on them
  4. Specify the available time slots per day (you can add more than one).
  5. Within each day, there is an option to Copy to all. When clicked all the available times of the currently visible day will be copied to the rest of the enabled days 
  6. Once ready, click Save Changes

Take the product tour on how to edit your default interview availability. Click the blinking blue beacon to advance to the next step.

 

This availability will be used by default when using a self-schedule link unless you manually change your availability before sending the link. Your coworkers may have different availability.

 

Ad hoc availability 

You may need to modify your availability per case. For example, you may require that candidates for one job only schedule on Monday/Tuesday between 1:00 PM and 4:30 PM, and for another job, they should schedule on Thursday/Friday between 9:00 AM and 11:30 AM. To do so: 

  1. Edit your self-schedule link in the email form before you send it to the candidate
  2. Update the availability on the spot; this will only impact the specific candidate you are contacting at that time

To set these days/times as your default availability, tick the box at the bottom of the availability setting. 

adhocavailability.gif

  1. Edit your self-schedule link in the email form before you send it to the candidate
  2. Tap on the 'Personal availability' field
  3. Add or remove days by tapping on their tab
  4. Add different and multiple slots per day by tapping on 'Add time';❗at least one day with one slot must be available
Important: For Android users, due to some limitations, we automatically round the hour selected to the nearest 15-minute e.g. if you select 9:10 then the picker will show 9:15.

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