Important: Only full Recruiter products are compatible with the integration, which include Recruiter Professional Services - RPS (for staffing firms) and Recruiter Corporate (for corporate companies). This is not available for Recruiter Lite accounts.
LinkedIn’s Recruiter System Connect enables you to streamline your workflow between LinkedIn Recruiter and Workable.
With this integration enabled, you’ll gain access to enhancements both in LinkedIn Recruiter and Workable. You must have a full LinkedIn Recruiter account to use this integration.
In LinkedIn Recruiter:
- See candidate status and comments from Workable
- Export candidates’ LinkedIn info directly to Workable
In Workable:
Setting up Recruiter System Connect
⚠️ The user setting this up will need to be a Super Admin in Workable as well as an Admin Seat Holder in the Recruiter account.
In your Workable account:
- Navigate to Settings > Integrations > Apps.
- Locate LinkedIn in the list of job board integrations and click on it.
- Click Manage Integrations under the 'Additional Integrations from LinkedIn' section.
- If you aren’t already signed into LinkedIn, enter your LinkedIn credentials, and if you have a seat on multiple LinkedIn contracts, select which one you would like to connect.
- Click Choose integrations.
- Enable the Recruiter System Connect option by clicking the checkbox and selecting Save changes. At this point, you can also check the ATS-Enabled Reporting to activate ATS-enabled reporting.
will appear when connected, with the contract listed at the top. (A “Notify partner” button may also appear, allowing you to send the integration request again.)
Now, it's time to finalize the integration on the LinkedIn site. If you refresh your page, you will be able to see the below message:
In Recruiter:
- Click your profile image on the right and select Product Settings.
- On that page, navigate to the ATS integration tab on the left.
- Click Edit next to the Workable connection.
- We recommend keeping "1-Click Export" enabled. Disabling 1-Click Export will remove the option (detailed below) to export a candidate to a Workable job.
- To activate RSC at the company level, tick the “Activate In-ATS indicator and In-ATS profile widget for all contracts in your company” box. This is only applicable to companies with multiple contracts.
- Click Save to confirm your selections.
Notes:
- If you have multiple Recruiter dashboards, each admin must sign in to Recruiter and enable optional features at the contract level from their specific dashboard.
- If other Admin users plan to use RSC, they will need to connect their personal LinkedIn Recruiter account to Workable.
Using RSC Features in Recruiter
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1. View the status of past applicants or candidates who are already in Workable
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When searching for candidates in Recruiter, you’ll see a checkmark next to the words “In Workable” or “In ATS” if they are already in Workable.
Hover on or click on that link to pull up more information. You’ll be able to see the stage the candidate was in and their most recent comments.
Note: Comments are synced only if they are visible to all. If you restrict the visibility of a comment later on, it will be deleted from LinkedIn. Evaluations are not synced.
Additionally, a spotlight (pre-defined search) called Past Applicants will appear in the top pane with other spotlights. The candidates in this spotlight have applied before and are already in Workable.
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2. Export candidates to Workable
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Note: For this option to appear, 1-click export must be enabled during setup. You can enable or disable it in LinkedIn under Product Settings > ATS integration > Edit Workable.
Exporting candidates is possible:
- From the search view
- From your talent pipeline in Recruiter
When viewing a potential candidate in Recruiter, you’ll see an option on their profile to export them to Workable.
Search for the job to which you’d like to add the candidate. Click Export to automatically add the candidate to Workable in the job’s Sourced stage.
Important: To perform the export, a job must have the Published status in Workable, and you must be a member of its hiring team.
Exported information
- First Name
- Last Name
- Headline
- Education
- Experience (last two roles only)
- Top 3 skills (including the two most recent “highlighted” skills)
- Years of experience
- Email (❗if manually entered into the candidate email field in the 'Export to your ATS' window)
- Source (marked as “via LinkedIn RSC”)
- Notes (under candidate's Comments, if manually entered into the Notes field in the 'Export to your ATS' window)
When you initiate the export, we will run an extra enrichment through Search with AI to supplement the candidate profile. Once we confirm a match, one or more email addresses may be added to the candidate's profile. If you've already included an email during export, any additional emails found will be added under alternate emails.
To add more contact information or other profile details, edit the candidate profile.
Using RSC Features in Workable
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1. Sync InMail and notes to Workable
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When you’ve got a candidate in Workable whom you’ve communicated with on LinkedIn, you can import InMails and Notes to their Workable profile. To do this:
- Navigate to the Communication > Messages tab in the candidate profile
- At the bottom of the tab, click the link to 'Import messages from LinkedIn Recruiter'
InMails between you and the candidate will be imported to the timeline and visible to all members of the hiring team.
Notes will be imported to the timeline as Workable comments. They will be visible to all members of the hiring team.
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2. View Recruiter profiles from Workable
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When you’re viewing a candidate’s profile in Workable, you’ll see a link to open the full LinkedIn profile of this candidate.
When you click the link, an overlay will appear in Workable. From the overlay, you can send InMail, review the candidate's info, or even open their profile in Recruiter.
If the linked profile is not correct, you can unlink the current profile and link another one.
Members of your Workable account without Recruiter access won't be able to access this view. Instead, they can view the candidate's LinkedIn profile, if available, under the social media profiles section.
FAQs
- Can I export candidates from LinkedIn without a LinkedIn Recruiter license?
- Yes, the Workable Chrome extension enables you to source candidates from LinkedIn instantly with just one click without the need for a LinkedIn Recruiter license.