Occasionally, candidates apply for one job but are better suited to another position. When this happens, you can copy or move a candidate to another position.
👤 All access and standard access users on your account will be able to move/copy candidates to jobs they assigned to the hiring team.
Copying VS moving
The table below shows the differences between copying and moving a candidate to another job. Make sure you fully understand the implications of each action before proceeding.
| Copy | Move |
|
There will be multiple profiles for the candidate in Workable: one associated with each job where the candidate is being considered. Your hiring teams can leave comments and evaluations independently on these profiles. |
There will be only one profile for the candidate in Workable: you are removing them from the pipeline of one job and placing them in the pipeline of another. |
| The candidate's profile history will not be transferred to the new job. Comments, referrals, message communication, or any files included in the original profile will not be copied. | The candidate's profile history will be transferred to the new job. |
Copy a candidate
To copy a candidate to another job:
- Click the 'More actions' menu
in the candidate toolbar
- Select Copy to job
- Choose (or search for) the job that the candidate should copy to and then select the specific stage
- Click Copy to confirm the action
Copy across accounts
If you are a member of multiple Workable accounts, you can copy candidates across accounts (individually or in bulk) by selecting the target account under the 'Company' field.
Copy in bulk
To copy multiple candidates at once:
- Select all candidates or the checkboxes next to individual's names
- Click Copy to job under the more actions dropdown
in the bulk action toolbar that will appear at the bottom of the candidates' list
Move a candidate
To move a candidate to another job:
- Click the 'More actions' menu
- Select Move to job
- Choose (or search for) the job that the candidate should move to and then select the specific stage
- Click Move to confirm the action
Move in bulk
To move multiple candidates at once:
- Select all candidates or the checkboxes next to individual's names
- Click
in the bulk action toolbar that will appear at the bottom of the candidates' list
FAQs
- Can I move candidates across accounts?
Moving candidates across accounts is not supported. You can only copy candidates across accounts.
- What impact does moving a candidate have on the time to hire/fill metrics?
When a candidate is moved to a new job, we track the date they were first created in our system. More specifically:
-
- Time to fill will be calculated based on the activation date for the new job, which is the most recent date it was made available (published or internal) before the candidate was moved.
- Time to hire will be calculated based on the candidate's creation date in the first job, not the date of the move action to the new job.
To prevent report discrepancies, please prefer copying candidates since copies are considered new candidates, ensuring accurate reporting data.
- If I move a disqualified candidate to a new job, does that keep them disqualified?
If you move a disqualified candidate to a new job, they will revert back to qualified for that new job.