Availability: All plans with the Recruiting package (not available to the Free plan)
Key info: The time taken to fill a job and the time from application to hire
Date filter: Hiring date (excluding disqualified and snoozed candidates)
Update frequency: Every 4 hours
The data is displayed in table form. This report shows details at the job and candidate levels, providing more meaningful data for continuously open jobs.
- Use the drop-down options to filter the report and specify the desired timeframe.
- Arrange the data in ascending or descending order by selecting the arrow at the top of each column.
- Figures in green show the shortest time to hire, and figures in red the longest.
In detail, you can view information for each candidate:
- Job: the job the candidate has been hired for
- Department: the department in which the job is located
- Open date: the date the job was activated (published or opened internally). If the job has been archived and then re-activated, we take into consideration the most recent activation date prior to the hired candidate's creation/engagement date. For accounts with Hiring plan set up, this will be the requisition open date (❗the period that a requisition has been put on hold is not calculated).
-
Hired: the name of the hired candidate —and on hover, the actual hire date - see screenshot.
(❗If a candidate is initially moved into the hired stage but later is moved back to a different stage and then again moved into the hired stage at a later point, then the system will track the most recent time they were moved to hired). - Time to fill: the number of days from job activation to the time the candidate was hired. For accounts with Hiring plan set up, the number is calculated based on the requisition open date. (❗The period that a requisition has been put on hold is not calculated).
- Time to hire: number of days from the first engagement with a candidate to the day the candidate was hired. For applied candidates, initial engagement is the candidate's application date. For sourced candidates, initial engagement is the date of the first action taken with the candidate (e.g. email, comment, movement to another stage, etc.)
The detailed breakdown table is customizable and additional columns have been introduced that contribute to the calculation, which can be selecting by hovering your mouse within the Time to hire breakdown table and selecting the Columns option:
- Requisition code - if hiring plan is enabled
- Requisition open date - if hiring plan is enabled
- Requisition fill date - if hiring plan is enabled
- Candidate engagement date
- Candidate type
- Job activation date
- Job archive date
- Job department
- Job location
Median vs Average
How Median works in this report: Median finds the middle value when all time to hire numbers are ordered from lowest to highest.
Example: Let's say we have 5 candidates with the following time to hire dates: 18, 23, 22, 15, 60.
Ordered list → 15, 18, 22, 23, 60
Median = 22 days (the third value in the ordered list)
If there were an even number of hires, median would be the average of the two middle values (e.g., for 6 hires, median = average of 3rd and 4th values). This is standard median behavior.
How Average works in this report: Average tells you the mean time to hire across all candidates in the dataset.
Example: Let's say we have 5 candidates with the following time to hire dates: 18, 23, 22, 15, 60.
Average time to hire = (15 + 18 + 22 + 23 + 60) ÷ 5 = 27.6 days
(The same logic applies to time to fill as well.)
The average (mean) is the sum of all values divided by the number of values, while the median is the middle value when the data is ordered, making it less affected by extreme outliers.
Additional filters
In addition to the common job filters, the report supports the following filtering:
Filter |
Type |
Note |
Candidate name |
String |
Hired candidate name |
Candidate hire date |
Date |
|
Candidate source |
List - account sources |
|
Candidate type |
List - source / applied |
|
Requisition code |
String |
|
Requisition fill date |
Date |
|
Requisition open date |
Date |
|
FAQs
- What impact does moving a candidate have on the time to hire/fill metrics?
When a candidate is moved to a new job, we track the date they were first created in our system. More specifically:
-
- Time to fill will be calculated based on the activation date for the new job, which is the most recent date it was made available (published or internal) before the candidate was moved.
- Time to hire will be calculated based on the creation date of the candidate in the first job and not the date of the move action to the new job.
To prevent report discrepancies, please prefer copying candidates since copies are considered new candidates, ensuring accurate reporting data.