The Talent Pool is a place to upload and store candidates who do not fit in an active job, but who you'd like to consider for future roles/openings. If your account is new, the Talent Pool will be enabled by default once you publish a job or enable speculative applications. Find the Talent Pool at the bottom of the jobs dashboard and click on it to access its candidates.
There are three stages in the Talent Pool: All, Sourced and Applied.
- All candidates: all talent pool candidates
- Sourced candidates: added through upload, referral, or People Search
- Applied candidates: added when a candidate emailed their resume as a speculative application
Upload with resume
To upload a candidate's resume, hover over the Talent Pool on the main dashboard and click Upload resumes. Alternatively, when viewing the Talent Pool, click Add candidates > Add resume in the upper right.
- If the candidate already exists in a job they will be skipped during the upload and will be marked as on hold. You'll be alerted and can choose to add the candidate/s to the Talent Pool anyway if desired.
- If the candidate already exists in the Talent Pool the upload will fail with the below failure message.
To refer candidates, hover over the Talent Pool on the jobs dashboard and click Refer candidates. Search for the person you want to refer by name or email to easily add them to the Talent Pool. If you can't find the person you're looking for an option to manually add them will appear.
When you source candidates with People Search you can add them directly to your Talent Pool.
Search for people by name or by skills/keywords. Select the Talent Pool (or a job on your account) and click the + button to add their profile to your account.
Email from Workable user
Your Talent Pool has an email address associated with it, much like the job mailboxes that are generated when you create jobs in Workable. This email address is [subdomain]@jobs.workablemail.com.
The subdomain is part of the web address of your careers page. For example, if your company's subdomain is 'Stark Industries', your Talent Pool email address will be 'email@example.com.
Account members can send an email to this address with resumes attached. Workable will parse all attached files and add each file as an individual candidate in your Talent Pool. Content in the body of the email will be added as a comment.
❗You should attach only resumes when adding candidates via email. If a cover letter is also attached it will be parsed and added as an extra candidate.
To manually add a candidate, access the Talent Pool and click Add candidates > Add manually in the upper right.
If the candidate already exists in a job you will be notified; then you can choose to either cancel the upload or proceed anyway by clicking the 'Add to Sourced' button again.
Important: To comply with data protection laws (e.g. GDPR) Workable recommends that you reach out to candidates as soon as they are added to your Talent Pool. Find out more about candidate sourcing and complying with the GDPR.
Candidates submitting resumes to the Talent Pool
Candidates who would like to join your company but cannot find a suitable opening at the moment can still drop their resumes to your Talent Pool. Enable speculative applications to include a banner at the bottom of your Workable hosted careers page allowing job seekers to email you with their details.
- Candidates should attach only their resume to the email
- Text in the body of the email will be added to the candidate's profile in Workable as a comment from the candidate
- Accepted file types: .pdf, .rtf, .odt, .html, .doc and .docx
As with every application made through Workable, candidates who send a speculative application will receive an automatic confirmation email when their application has been successfully received.
Additionally, if you've enabled EEO, applicants will receive an email reply with an option to fill out the survey.
Interacting with Talent Pool candidates
Click on the Talent Pool at the bottom of the jobs dashboard to access its candidates. Interact with them individually via the toolbar at the top of their profile or in bulk via the toolbar at the bottom of the candidate list. All the basic candidate interactions are available except for interview scheduling.
When you have an opening for which a candidate is a good fit, click the Move to job button. You'll be able to select or search for the appropriate job and select the right stage from the dropdown menu.
Once moved to a job, candidates cannot be moved back into the Talent Pool, but they can be moved to other active jobs at any time. When a candidate is moved from the Talent Pool to a job the content of their timeline (emails, comments, etc.) is moved along. Also, these candidates' details are searchable and accessible via your Candidates page.