Managers can review their team’s time tracking activity in three ways:
- Directly on each employee’s profile under the Time tracking tab.
- Through the Attendance report.
- Directly on the Work calendar, which shows live attendance for the day as it happens.
This helps you ensure accurate records of worked hours and time off.
Monitoring time tracking in the employee profile
Use this view for quick checks of individual employee time tracking activity.
- Navigate to your direct report's employee profile.
- Click on the Time tracking tab in their profile.
- Review their time tracking logs. Here, you’ll see:
- Clock-ins and clock-outs for each day
- Total hours worked for work days; time off and holiday data will also appear (with dark grey color) to easily see whether your direct report was supposed to work or not.
💡 As a Manager, you can add, edit, or delete a time entry on behalf of your direct reports, but you won’t be able to clock them in or out.
The Workable app enables you to access Time Tracking directly from your employees’ profiles.
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Εasily access your direct reports' profiles from your home page.
- Go to the 'Time tracking' tab to review the time tracking logs on a weekly view. You can choose the best view for your needs - calendar or list.
- To view or manage a specific time entry, just tap on it to expand it.
💡 As a Manager, you can add, edit, or delete a time entry on behalf of your direct reports, but you won’t be able to clock them in or out.
Monitoring live attendance in the Work calendar
Use the Work calendar to monitor your team’s attendance during the day and quickly identify attendance issues that may need follow-up.
Attendance is available when Time Tracking is enabled and you have access to view Time Tracking entries. As a Manager, you can view attendance for employees in your reporting line, but your own attendance is not included in the Attendance view, issue counts, or nudges.
To monitor attendance:
- Open the Work calendar.
- Make sure Attendance is selected from the Views filter.
- Review employees' actual clock-in and clock-out times alongside their work schedules.
Attendance appears only for employees assigned to a Time Tracking policy. Employees who are not assigned to a Time Tracking policy continue to show their work schedule as usual.
Attendance issues
The Work calendar can show attendance indicators based on the employee's scheduled work and recorded attendance.
The following issues are actionable:
- Missed clock-in: A scheduled employee has not recorded the expected clock-in
- Clock-out overdue: The employee is still clocked in after the scheduled end of their shift
- Absent: No attendance has been recorded for a scheduled work period
The calendar can also show informational indicators:
- Worked more: The completed attendance record shows more worked time than scheduled
- Not scheduled to work: Attendance was recorded when the employee was not scheduled to work
- Late arrival: The employee clocked in after the scheduled start time
- Worked less: The completed attendance record shows less worked time than scheduled
- Incomplete entry: The attendance record is missing information needed to form a complete time entry. This is available when the Ergani integration is enabled
Today's Attendance Issues
The Today's Attendance Issues section shows the number of employees with Missed clock-in, Clock-out overdue, and Absent issues for the current day.
Select an issue count to filter the Work calendar to employees with that issue. The counts respect your reporting line and any other filters applied.
Note: The counts reflect the attendance state when the page loads and do not update automatically in the background. Refresh the page to load the latest counts. The widget is shown only when Attendance is selected and at least one visible employee is on a Clock-mode Time Tracking policy.
Filtering attendance issues
Use the Attendance issues filter to find employees with a specific attendance indicator. The filter is available in both Week and Month views.
Note: When Attendance is turned off from the Views filter, the Attendance issues filter and Today's Attendance Issues section are hidden. Any active attendance issue filter is also cleared.
Nudging employees
If an employee has an actionable attendance issue, you can send them a nudge directly from the Work calendar. You can nudge employees by issue category or select Nudge all for employees with active issues matching your current filters.
The notification adapts to the issue and the employee's policy. It may ask the employee to clock in, clock out, update their attendance, or record time off.
Note: Before sending, Workable checks whether employees have already received a manual or automatic nudge for the same issue. If some employees have already been nudged, you can notify only those who have not yet been nudged or send to everyone. If everyone has already been nudged, Workable asks you to confirm before sending another notification.
Monitoring team activity via the Attendance report
Use the Attendance report for team-wide monitoring and spotting trends and deviations. It's a good practice to check the attendance report at the end of the workday to confirm that time tracking was recorded correctly.
- Go to the Reports section in the top navigation.
- Select the Attendance report.
- Apply filters for the date range and choose how to group the results. Here, you’ll see:
- Daily attendance (who was present, absent, or on leave)
- Scheduled and tracked working hours per employee
- Patterns of late arrivals or early departures
- Attendance deviations, including Late arrival, Worked more, Worked less, Incomplete entry, Absent, and Not scheduled