Using the Attendance Report

Availability: All plans with the Workable HR package

Key info: Overview of each employee's scheduled and tracked working hours

Data filter: Time entry creation date

Update frequency: Every 1 hour

🆕 If you have access to the new reporting center, check here to see what has changed.

To access the report:

Click Reports in the main navigation bar
Visit the Employee Management tab

HR Admins and Line managers can access this report.

Use the drop-down options to filter the report by time tracking policy, department, entity & location, or employee (you can select more than one at a time).
Export the report by clicking on Export to CSV. The file will be downloaded to your device on the spot.

The report can be grouped by:

Day (Default): lists time entries grouped by day for a given date range for all employees. Individual time entries for each day are visible. The default preset date range for this grouping is 'Today'.
Employee: lists time entries grouped by employee for a given date range. Individual time entries for each day are visible. The default preset date range for this grouping is 'Today'.
Week: lists the sum of hours scheduled vs. worked, grouped by week for a given date range. The default preset date range for this grouping is 'This week'. The columns Work Schedule, Time entries, and Notes are not visible in this grouping.
Month: lists the sum of hours scheduled vs. worked, grouped by month for a given date range. The default preset date range for this grouping is 'This month'. The columns Work Schedule, Time entries, and Notes are not visible in this grouping.

Entries are shown for only the time an employee was active (data will not show before an employee’s start date or after the employee’s offboarding date). The columns shown are:

Column	Explanation
Date
Employee name
Employee ID
Work schedule	Displays the work schedule for the specific employee for that date. For example, 09:00AM - 05:00PM, or in case of a double schedule, 09:00AM-1:00PM 5:00AM-9:00PM. In case the employee is on Time-off, Holiday or non-working day (i.e. weekend), the columns show as such: Time off - amount e.g., "PTO UK · 1 day" or "Parental leave · 2h" Public Holiday Day off Note: If no work schedule is assigned to the employee, it will show as overtime all the time.
Time entries	Displays the time entries for the specific employee for that date. For example, 09:00AM - 05:30PM. In case of no entries, it will appear as empty "-". In case there is an active entry, the end time will appear as "Ongoing".
Scheduled hours	Displays the total hours the employee is expected to work that day with minute granularity. In case the employee is on approved Time-off, Holiday, or non-working day (i.e. weekend) the columns will appear as empty "-". Breaks are not accounted for this column - only start & end time.
Worked hours	Displays the total worked hours that an employee worked that day. This is the total number of hours worked with minute granularity. When exporting this value on CSV, it is displayed as a float with 3 decimal places of precision. This is so payroll providers can utilize this information to calculate payment according to worked hours—especially useful for hourly employees in the US.
Deviation	Displays the worked hours an employee deviated against the expected (actual hours - scheduled). Can be negative if worked less than expected. Important: This data is not meant to be used for payroll purposes, only to help HR admins flag any significant discrepancies between scheduled and actual hours.
Deviation reason	Only available for Group by Day / Employee views. It flags reasons where the time entry does not match the expected schedule: No Deviation Missing time entry: When the employee was expected to work and there were no entries. Partial time entry: When the employee was expected to work and there are partial entries (i.e., only clock in but no clock out). Unplanned attendance: When the employee was not expected that day (for the full length of that day) but actually worked.
Note	Displays any (optional) time entry notes that were accompanying a time entry. In case there are no time entries for that employee for that day, this value will be empty.

Note: Since this report also triages time tracking information alongside data from work schedules, time-off, and holiday calendars, altering any of these will have an immediate impact on the report.

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