How can I rehire an offboarded employee?

When an employee is offboarded (marked as inactive), HR Admins can rehire the employee and reactivate the same employee profile. This enables the retention of all historical data, previous documents, and time-off requests from the previous employee's tenure.

To rehire an employee as an HR Admin:

1. Locate the inactive employee you wish to rehire in the Directory.
2. Select the Rehire employee action from the Actions menu.
   
3. Select the new start date of the employee. The start date should be later than the end date of previous employment.
4. Click Rehire to complete the process.
   

The employee profile will be reactivated and accessible in draft status. You will be prompted to update it with the new employment information. Once you have done so, you can onboard the rehired employee and perform other actions within the employee profile as usual.

 

Rehire action implications

• History entries for different employment periods are separated by an indicator showing the period during which an employee was inactive due to offboarding.

• Time-off balances from previous employee tenure are reset, and any policies assigned are removed from the employee. HR Admins will need to re-assign the appropriate time-off policies and types to the employee. 
• All time-off requests from previous tenures are kept within the employee profile and are available in the Time off > History tab.

 

Rehire action impact in reports

• The Employee breakdown report is not affected by the rehire action since it only displays the most recent data for selected fields without including any historical employee information.
• The Headcount report is updated to include employees with multiple tenures, so they will be counted as active employees for each period they were hired and active.
• The Profile Updates report is not affected by the rehire action and will display any changes made to field values within the selected period.
• The Time-off requests report is not affected by the rehire action and will display all time-off requests within the selected period.
• The Time-off balances report is updated to show the balances of the newly assigned policies for dates after the employee's new start date. For past dates, it continues to show the balances the employee had on the selected date based on the previous assignment.