How does Workable handle duplicate and/or multiple applications?

Workable determines duplicate candidates by email on a job basis and not generally for the entire account. 

Duplicate applications for the same job

When a candidate applies for a job, a candidate profile is created in your account for that specific job. This profile is based on the email address used for the application. Candidates might apply more than once for the same role using the same email address, but depending on the candidate's status, several scenarios can occur.

If	Then
The candidate reapplies for the same job with the same email and hasn't been engaged (e.g., moved, emailed, disqualified etc.).	Their application details will be updated; the new application automatically overwrites the previous one. They'll receive an application confirmation email with an extra message notifying them that they already applied.
The candidate reapplied for the same job with the same email and has been engaged (e.g., moved, emailed, disqualified etc.).	Their application details will not be updated in Workable. They won't receive an application confirmation email.
The candidate has been uploaded/sourced and later applied for the same job with the same email.	Instead of an application confirmation email, they receive a “Verify your application to [company name]” email with a button to confirm. Once they verify their application, any new information will be merged into the original sourced candidate profile. If verification is not completed, their application details won't be merged into their existing profile. Candidates uploaded to the Sourced stage will be moved to the Applied stage, while those in other stages will remain in their current stage. If the uploaded candidate was disqualified they will be automatically moved back to the Qualified tab.
The candidate is referred and later applies for the same job with the same email.	They are treated as duplicate sourced candidates according to the above scenario. They receive a confirmation on screen that their application has been submitted successfully and an email to verify it (even if there has been activity on their timelines).
The candidate applies and is later referred for the same job with the same email.	If the candidate you want to refer is already being considered (for example, if they already applied on their own or if another coworker referred them), the details you submit will be sent to the hiring team for review. However, you won't be able to track their progress or be eligible for any rewards since you were not the original source for this candidate. Learn more here.
The candidate has been uploaded by an external recruiter but already exists in Workable for the same job.	The external recruiter will be notified that the candidate was skipped/ignored as another candidate is already associated with the same email address. Learn more here.

 

Multiple candidates for different jobs

Candidates may apply for multiple jobs at your company or be sourced for different jobs over time. For each job that a candidate is in consideration for, a unique candidate profile will be created based on the candidate's email address.

If a candidate applies for Job A and Job B, they will have two profiles in your account - one for each job. Any interaction with the candidate will be unique on each profile. For example, when you leave an evaluation for a candidate in Job A, nothing will update in Job B.

Candidates page

On the Candidates page, we will display by default the most recent profile (based on the creation date) from the candidate pool that a member can view.

The rest of the profiles will be nested under the 'Also in x other jobs' indication in chronological order. Other candidacies will be listed here even for jobs you are not on the hiring team, but in this case, the candidates will not be clickable.

Candidate profile

Other candidacies will also appear in the candidate profile under the Candidate overview, provided the candidate has used the same email address for all applications.

See which jobs a candidate is also being considered for and jump straight to those profiles by clicking the job title.

Although merging candidate profiles is not supported, you can explore the alternatives covered in the article below: Is it possible to merge two candidate profiles?