Availability: All plans with the Recruiting package (not available to the Free plan)
Key info: Breakdown of new candidates over time and indicates quality by whether candidates moved forward, were disqualified (at source/applied), or remain pending review in the applied/source stage.
Default date filter: Candidate creation date (check all date filters here)
Update frequency: Every 1.5 hours
To access the report, go to the Reports page in the navigation bar. You can filter the report by job, department, location, team member, and adjust the timeframe. You can download the Candidate Flow report as a PDF or CSV from the option on the upper right.
Visual data
The bar chart provides a quick visual breakdown of candidate movement for the selected time period. Each bar is divided into three segments:
- Disqualified: candidates disqualified at the sourced or applied stage
- Moved forward: candidates who advanced beyond the initial stages
- Pending: candidates still awaiting review at the sourced or applied stage
Tabular data
The table below the bar chart gives a detailed breakdown of candidate movement during your selected time period. For each period, you'll see:
- Total candidates: the number of candidates created (sourced + applied), aligned with the bar chart's total height for the same period.
- Advanced: candidates who moved beyond the initial sourced or applied stages.
- Disqualified: candidates disqualified at the sourced or applied stages.
The Advanced and Disqualified columns also display a conversion percentage, so you can quickly assess performance without additional calculation.
Note: The report can display up to 100 periods. If your filter exceeds this limit, the report shows the 100 most recent periods and a warning banner appears at the top.
Time period settings
You can set the time period for the bar chart and the table independently, choosing from week, month, quarter, or year. If you select Dynamic ranges, the report automatically adjusts the view based on your current filtered period.
Saved reports
When you save a report, your selected time period — including the Dynamic ranges setting — is preserved. This ensures that any scheduled reports consistently reflect the view you've configured.
Additional report filters
In addition to the common job filters, the report supports the following filtering:
Filter |
Type |
Available in Standard |
Note |
Candidate creation date |
Date |
Yes |
|
Candidate type |
List |
|
Source / applied |
Candidate source |
List |
|
|
Candidate source category |
List |
|
|