Application forms are attached to specific jobs you’re recruiting for. In the Application Form tab of the job editor, you can customize the form to suit the job's needs.
Adjusting default settings
Decide on the information you require from candidates and choose to make the request:
- Mandatory: candidates must include this piece of information in order to submit the application
- Optional: the field will be included on the form, but supplying this information is not a requirement
- Off: the field will be removed from your application form
If you'll keep these settings consistent as you create more jobs, check the box at the bottom of the page to "Keep this setup for my future jobs".
The Mandatory/Optional/Off settings that you've selected will automatically be selected when you create jobs after this.
Adding custom questions
The second half of the application form provides the option to add custom questions. Answers to custom questions can be viewed by all users (except External Recruiters).
All custom questions are mandatory and they require a response from the candidate.
Custom questions are not carried over as you create new jobs in Workable. However, if you've used a question in the past, simply type a word or two from that question into the field. A list of all the questions you've asked which contain that phrase will appear.
Select the question to add it immediately. Here we've typed "experience" and all our previous questions containing that word appear.
Choose "Use requirements as questions" to add all the requirements listed in the job description as Yes/No questions. Requirements must be listed in a bullet point format in the job editor for this option to appear.
What the candidates see
A preview of your application form is shown to the right of the editor. The default view is on mobile, but you can switch to the desktop mode by clicking the dedicated button.
Reporting on application question answers
Data from custom application answers are available to view and export via the Candidate Breakdown report. Make sure you tick 'Answers' under the Customized data list and export to CSV for further analysis. Questions and answers will be exported in their own columns.