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Managing your employee profile information

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As an employee, you can manage your employee profile information during the onboarding process or at any other point during your employment.

📌 Your ability to edit certain fields is determined by the field configuration set up by your HR admins. This means that approval may be necessary for changes to certain profile information. 

 

Editing during onboarding

  1. Once you start your onboarding, click Edit your information 
  2. You will be redirected to a form where you can fill in as much information as possible in each profile section. Make sure you fill out all the mandatory fields.
  3. Once read,y click Submit

mandatoryfieldsprofile.gif

 

Editing during employment

Editing fields in your profile

  1. Click your profile icon in the upper right and then click View profile
  2. Click Edit profile on the upper right
  3. Fill in or edit the needed fields and click Save once ready.
  4. Changes to specific fields may need to be approved by an HR admin before they can be updated. Click Updates to reveal a list of the pending updates on the right side of your profile. 
    updates_employee.gif

Notes:

  • The previous field value will be visible until the new value is approved, and an orange dot will indicate that it's awaiting approval.
  • If you are a line manager, you can edit your employee profile and those in your reporting line.

 

Responding to profile review requests (from HR Admins)

A HR Admin may require you to supply updated information upon request. When this happens, you will receive a notification (Inbox, Email/Slack, and to-do item) to review your profile. 

When you click to review your profile information, you will be redirected to your employee profile, and a form will appear that includes all the requested fields that need to be reviewed. You can fill in or update all fields, and similar to the profile edit form, you cannot complete the request if any mandatory fields are left blank.

When you click Submit, your requests are finalized, and profile information updates right away for fields not needing HR Admin approval. For other fields, updates are made once an HR Administrator approves them.

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