Understanding date filters in reports

Date filters in the new report center are more flexible and more granular than before. You can now filter by different types of dates depending on what you want to measure, such as when a candidate was created, when an activity happened, when someone was hired, or when a requisition was filled.

Because different reports focus on different data sets, the same hiring outcome can appear under different date fields. This article explains what each date filter means, why numbers may differ across reports, and how to get consistent results.

Creation dates

Candidate creation date

This is the date a candidate profile was first created in the system / entered your Workble account. Use the candidate creation date when you want to measure inbound volume or sourcing activity during a specific period.

Candidate creation date corresponds to the activity date for the following actions:

• Copied to job 
• Applied 
• Uploaded 
• Referred

Exception: If a candidate is moved to another job, that move does not change the original candidate creation date.

Job creation date

This is the date a job was first created in your account. It reflects when the job was initially added to the system, not when it was activated, published, or opened for hiring.

Use the job creation date when you want to analyze role creation trends, for example:

• How many new jobs were created in a specific timeframe
• Hiring demand planning across departments 
• The gap between job creation and activation or publication

Because jobs can be created in advance and published later, the job creation date may differ from the job activation date or the job published date.

Activity date

Activity date refers to when a specific action took place in the system. Examples include:

• Stage changes 
• Comments 
• Evaluations 
• Disqualification 
• Hiring

In activity-based reports such as the Activity log, the activity date is the key reference point. Use the activity date when you want to measure actions taken during a specific timeframe, regardless of when the candidate was originally created.

Specific activity dates

Some important actions have their own dedicated date filters.

Candidate hire date

This is the date the candidate was moved to the Hired stage. Use the hire date when you want to measure hires completed within a specific period.

In practice, the three dates below represent the same hiring event, but appear in different reports depending on context:

• The activity date for "moved to Hired stage"
• Candidate hire date
• Requisition filled date

Candidate disqualification date

This is the date a candidate was disqualified from a job. Use it to analyze rejection trends or stage drop-off within a timeframe.

Plan dates

In Hiring plan reports, you may see additional date filters such as:

• Requisition created date 
• Requisition open date 
• Requisition start date 
• Requisition filled date 
• Requisition start date difference

These dates relate to hiring plan timelines rather than candidate actions.

Why numbers may differ across reports

It is common to see slightly different numbers when using different reports. This usually happens because the reports use different date references. 

For example:

• Filtering by candidate creation date counts candidates who entered the system in that period.
• Filtering by hire date counts candidates who were hired in that period.
• Filtering by activity date counts actions taken in that period.

If you filter by creation date and reporting stage = Hired, you are counting candidates created in that timeframe who are currently hired. This is different from counting hires that happened in that timeframe.

How to find hired candidates consistently

The method depends on the report you are using.

To align numbers between reports:

• Make sure you are using the same date reference Hire date = Requisition filled date = Activity date for move to Hired. 
• Avoid mixing creation date with hire date: Creation date measures entry into the system while hire date measures hiring outcome 
• Apply the same date range across reports

For example, if you want total hires in March:

• In Candidate details, filter by Candidate hire date in March and Reporting stage = Hired.
• In Activity log, filter by Activity date in March and move to reporting stage Hired.
• In Requisition reports, filter by Requisition filled date in March.