As part of Workable's built-in e-signature feature, we’ve created a list of common variables that you can use when writing your e-signature document, e.g.: [salary]. Each common variable has a data type associated with it. If you use the [salary] variable you must enter salary in that field (a number, currency, pay period). Or for [start_date] you must enter a date.
Common variables you don't want to use can be removed from your documents and optionally filled in only for your internal reference.
Adding variables on your own
You can include your own variables at any time by adding a term in square brackets to your document, e.g. [shift_hours]. Make sure you use the Latin alphabet and do not include any spaces.
The limitation of these variables is that they will always be added as a "short text" data type and cannot be used to record information internally. If you are looking to track information that requires a specific data type (numeric, date) it would be best to go with a permanent custom variable.
Adding permanent custom variables
Permanent custom variables can also be added to your account for more universal use. Contact your Account Manager, onboarding specialist or customer support to get this set up. Custom variables will have a data type assigned to them (chosen by you) and can operate in two ways:
Included in the document (External use): they will work the same way as the common variables ensuring that you enter the correct information using the correct formatting (numeric, date, etc.).
Not included in the document (Internal use): they will appear at the bottom of the window when filling out the offer details and can be filled in for internal use only. This usage is supported only when creating an "offer" type document.
Examples of custom offer letter variables:
- Gross salary (salary plus bonus)
- Work/Office Location
- Working hours/shift schedule
- Percentage of time spent traveling
- Review date for temporary-to-permanent employee
