As part of Workable's built-in e-signature feature, we’ve created a list of common variables that you can use when writing your e-signature document, e.g.: [salary]. Each common variable has a data type associated with it. If you use the [salary] variable you must enter salary in that field (a number, currency, pay period). Or for [start_date] you must enter a date.
Enabling custom variables
You can include your own variables any time by adding a term in square brackets to your document, e.g. [shift_hours], but these variables will always be added as a "short text" data type and cannot be used to record information internally. This means that anything could be entered in the text field when preparing the document and it will be sent to the candidate.
Permanent custom variables can also be added to your account. Custom variables will have a data type assigned to them (chosen by you) and do not need to be included in the document sent to the candidate: they can be added for internal use only. This will help to ensure that the correct information is entered each time with the correct formatting.
Examples of custom offer letter variables:
- Gross salary (salary plus bonus)
- Work/Office Location
- Working hours/shift schedule
- Percentage of time spent traveling
- Review date for temporary-to-permanent employee
Your custom variables can be included in e-signature templates as needed or simply be used to track extra details internally. Contact your Account Manager, onboarding specialist or customer support to get this set up.