Using the Attendance Report

To access the report:

1. Click Reports in the main navigation bar
2. Visit the Employee Management tab

Only HR Admins can access this report. 

• Use the drop-down options to filter the report by time tracking policy, department, entity & location, or employee(you can select more than one at a time).
• Export the report by clicking on Export to CSV. The file will be downloaded to your device on the spot.

The report can be grouped by:

• Day (Default): lists time entries grouped by day for a given date range for all employees. Individual time entries for each day are visible. The default preset date range for this grouping is 'Today'.
• Employee: lists time entries grouped by employee for a given date range. Individual time entries for each day are visible. The default preset date range for this grouping is 'Today'.
• Week: lists the sum of hours scheduled vs. worked, grouped by week for a given date range. The default preset date range for this grouping is 'This week'. The columns Work Schedule, Time entries, and Notes are not visible in this grouping.
• Month: lists the sum of hours scheduled vs. worked, grouped by month for a given date range. The default preset date range for this grouping is 'This month'. The columns Work Schedule, Time entries, and Notes are not visible in this grouping.

Entries are shown for only the time an employee was active (data will not show before an employee’s start date or after the employee’s offboarding date). The columns shown are:

• Date
• Employee name
• Employee ID
• Work schedule: Displays the work schedule for the specific employee for that date. For example, 09:00AM - 05:00PM, or in case of a double schedule, 09:00AM-1:00PM 5:00AM-9:00PM. In case the employee is on approved Time-off, Holiday, or non-working day (i.e. weekend) the columns will appear as empty “-”. 
  
  Note: If no work schedule is assigned to the employee it will show as overtime all the time. 
• Scheduled hours
  • Displays the total hours the employee is expected to work that day with minute granularity.
  • In case the employee is on approved Time-off, Holiday, or non-working day (i.e. weekend) the columns will appear as empty “-”.
  • Breaks are not accounted for this column - only start & end time.
• Time entries
  
  • Displays the time entries for the specific employee for that date. For example, 09:00AM - 05:30PM
  • In case of no entries it will appear as empty “-”.
  • In case there is an active entry, the end time will appear as “Ongoing”.
• Worked hours
  • Displays the total worked hours that an employee worked that day. This is the total number of hours worked with minute granularity.
  • When exporting this value on CSV, it is displayed as a float with 3 decimal places of precision. This is so payroll providers can utilize this information to calculate payment according to worked hours—especially useful for hourly employees in the US.
• Overtime hours
  • Displays the times an employee worked more than expected (actual hours - scheduled)
    
    Important: this data is not meant to be used for payroll purposes, only to help HR admins flag any significant discrepancies between scheduled and actual hours.
  • Only positive values are displayed. Negative values show as empty “-”.
• Note
• • Displays any (optional) time entry notes that were accompanying a time entry.
  • In case there are no time entries for that employee for that day, this value will be empty.