How do I sync my time off with my calendar out of office?

If your company uses Google Workspace or Microsoft 365 and an administrator has already completed the activation process for all users, then you can connect your calendar (if you haven't already) and sync your approved time-off requests with your calendar out-of-office. To do so:

1. On your home page, click on your profile icon to navigate to your employee profile.
2. Click the 'Time off' tab.
3. Click Connect on the banner that will appear at the top.

 

Choose auto-decline settings

Google calendar

For the Google calendar integration, you can choose your auto-decline settings for any meetings. For example, you may be on a day off but still need to attend some meeting(s) or may wish to manually decline meetings to have custom notes. When requesting time-off you will be able to select between:

• Auto-decline (New & Existing meetings) [default option]
• Auto-decline (Only new meetings)
• Do not decline any meetings (switch off)

Outlook calendar

For the Outlook calendar integration, there is an informative banner when you request time off notifying you that this request will sync over; however, there is no configuration (limitation on the Outlook's end).

You can only configure the auto-decline setting in your Outlook Calendar preferences.

 

Time off sync results

Once your calendar is connected, all existing and future requests (or otherwise, depending on above setup) will be synced to your calendar upon approval. Your Google or Microsoft calendar will automatically update with an 'Out of Office' event.

The out-of-office event automatically declines any new and existing meetings scheduled during the time-off period (unless you chose otherwise when requesting time off). The sync will respect the time-off units (Full day, half day, hourly) and block your calendar as needed.

 

You can manually go into your Google/Microsoft calendar to adjust those out-of-office events, although they will be automatically updated as new time-off requests are approved.