Using the Time-off requests report

To access the report:

1. Click Reports in the main navigation bar
2. Visit the Employee Management tab

Only HR Admins can access this report.

The time when the report was last synced is shown at the top of the report.

Filtering and sorting

Use the filter options to narrow down the report data by time-off type, department, entity/location, and request status (you can select more than one at a time). You can also filter by date to view time-off requests that start within a specified time period.

Advanced filtering is available across all table columns, using the format [filter] [operator] [value]. This allows you to build precise queries — for example, fetching requests longer than 5 days by filtering on the Duration column.

The table is sorted by time-off start date ascending by default. When multiple requests share the same start date, they are additionally sorted by employee last name.

Most columns are sortable. Select a column header to sort the table in ascending or descending order.

Report columns

You can customize which columns are visible in the report and their order. Select the column picker to add, remove, or reorder columns. Resetting the columns returns them to the default state.

The table provides details for each time-off request. More specifically:

• Employee name
• Employee ID; you can set this as auto-increment or manual in the default profile template
• Time-off type
• Time-off policy
• Start date
• End date
• Duration (number of days or hours requested, depending on the time-off policy setup)
• Unit (days or hours)
• Request status; approved, canceled, pending, rejected
• Department
• Entity & location

The following columns are optional and can be added via the column picker:

• Employee email
• Time-off request date

Saving and scheduling

The report can be saved and scheduled. Saved reports are listed under the Custom reports section of the Employee Management tab. When saving, your column selection, order, applied filters, and sorting are all preserved.

To set up a schedule, open a saved report and select the schedule option from the report actions. Scheduled reports are delivered to your email on the configured frequency.

Exporting

To export the report, select Download CSV. The export is processed asynchronously — once ready, a link will be sent to your email address. Export links are valid for 7 days. A maximum of 100,000 rows applies per CSV export.