Sometimes, you need to know if somebody is working today or if they're scheduled to be out. That's where the Time-off calendar comes in handy. The Time-off calendar can be accessed from all Workable members who can access the 'Company' page.
To access it, on the Company tab of the main menu, click Time off.
Under the company calendar, you can see time-off requests and holidays. On the desktop, a full month view is available. You can search by first or last name and filter by:
- time-off types (available only for HR Admins)
You can click on a time-off item to see details. Requests that are pending approval will be shown with an orange clock next to them. If you are involved in the approval process and it's your turn to approve you can also approve from this view.
Time-off types will be visible to all employees only if the related Calendar setting is turned on.
Public and company-specific holidays will appear with striped lines. Hover over the holiday box to review the holiday.
You can also perform specific actions from this page depending on your user permission.
As an HR Admin, you can:
- Request time off for yourself
- Assign policies to employees and update their balances in bulk via a CSV file
As an employee, you can request time off for yourself.
Approvers of time-off requests will be able to see all the approvals that are pending for their actions as a list. Under the Actions menu, click View pending requests. Approve/reject directly from this view without the need to go to each employee profile or your inbox.
As an Admin, you can choose if the time-off types should be visible to all employees from the Calendar settings during the time-off type setup.
If the setting is turned on, you can color code time-off types in the 'Time-off' calendar. In the below example, we decided to show this time-off type to all employees and label it with the red color in the calendar.
When this setting is disabled, employees’ time-off type won't be visible anywhere and the request will be shown in gray color in the 'Time-off' calendar.
To change the setting or the color of a time-off type, click Edit in the menu for the related time-off type.
View per member access
The view in the 'Time-off' calendar depends on the member's role:
All-access members can see all pending and approved time-off requests of Active employees.
Standard access members can see:
- All the approved time-off requests of Active employees
- Their own and their direct reports’ approved and pending time-off requests
- Any time-off requests that they are involved as approvers