There are different reasons for deleting a candidate. Some examples are:
- Because you know that they will never be suitable for a role in your organization
- Because you need to comply with data protection laws like GDPR and you require an automated data retention process
- Because an applied or sourced candidate requests their deletion from your system
Important: Manually deleting a candidate will hard-delete their profile from your Workable account. Timeline information like evaluations and comments, as well as profile information like contact details, resume files, and any other information, will be deleted. Deleted candidates may not be recoverable.
🔎 Noticing candidates missing? Check: Why are some candidates not visible in Workable?
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Delete candidates
When a candidate is deleted, no notification will be sent to them. To delete a candidate:
- Click the 'More actions' menu
in the candidate toolbar
- Select Delete Candidate
- You'll be asked to confirm the deletion by typing DELETEÂ
If a candidate has applied for multiple jobs, they will have unique (but linked) profiles for each job. Deleting a candidate will only delete the profile you are currently looking at. The candidate will still be available in your account for any other jobs they've applied for.
To ensure that a candidate has been fully deleted, an Admin should run a search for their name in the search box in the upper right of Workable. If there are search results for that same candidate, open those profiles and delete them following the same steps above.
Bulk deletion
To delete candidates in bulk:
- Select all candidates or the checkboxes next to individual's names
- Click Delete candidates under the more actions dropdown
in the bulk action toolbar that will appear at the bottom of the candidates' list
You'll be asked to confirm the deletion by typing DELETE. Upon confirming, the candidates and all their data will be completely removed from your account.
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Impact in reports
- Any candidates deleted by an explicit action by the user in the account (single or bulk deletion) are not retained in any of our reports.Â
- Candidates who withdraw their application, delete their own data via the link, or are deleted by our automated data retention options will be kept for the Historical reports but not for the Status reports.