How do I host a two-way video interview?

A two-way video interview takes place when the interviewer and the candidate attend a virtual meeting room and hold their conversation there. 

When you schedule an interview through Workable you can share the details of - or a link to - your virtual meeting room or video conferencing software.

 

Setting up a virtual meeting

Simply schedule an event with the candidate using the calendar button on their profile, including the details of the virtual meeting in the description field. Typically, those details would be a virtual meeting room link or instructions on how the candidate can connect.

When using Workable's Gmail or Zoom integration, you can automatically include a virtual meeting room link for "Call" event invitations. You don't need to manually include a meeting room link. With Gmail, the meeting room link is randomly generated and included on the calendar invitation. With Zoom, the organizer's meeting room link is used and included on the calendar invite.

Be sure to communicate clearly with the candidate about how they can join the meeting. Create email templates with detailed instructions to help candidates prepare and ensure they know the technical requirements.

Note: If the selected event type is "on site interview" or "meeting" a location field will appear in the scheduling form. To avoid confusion, be sure to remove address information. You can include a meeting room link as the location, write "see description" if desired, or simply use a dash "-" to fill in the field.

 

Multi-part interviews

If you arrange multi-part interviews all attendees receive the same instructions in the event description. To keep the process on track we recommend hosting all parts of the interview through one meeting room (if your meeting software allows for it). This way the candidate will not need to disconnect and reconnect for each segment and you won't need to send unique instructions to each interviewer.

 

Self-scheduled interviews

Self-scheduled interviews can automatically have a Google Hangouts or Zoom link attached with Workable's Gmail integration. If these integrations are not active, it's recommended to either edit the calendar event description after it is scheduled, or follow up via email to provide instructions for joining the interview.

 

Preparing for a video interview

Review the steps below to ensure that you’re ready to host a successful video interview with the candidate:

• Familiarize yourself with the video software
• Check your camera and microphone beforehand to confirm that they work as expected and avoid technical hiccups
• If at home, dress in the same way as you’d do for the office
• Ensure that your computer has a reliable internet connection - if on a wifi network, move close to the router and check that other wifi users aren't using too much bandwidth
• Use a quiet, well-lit room, preferably with natural lighting
• Join the meeting on time with your camera on from the start

Important: Don't forget about the candidate. Be sure to help them prepare too. Communicate your expectations (should they prepare to be on camera?) and provide clear instructions on how to join the call.