Sometimes you need to know if somebody is working today or if they're scheduled to be out. That's where the 'Who is out' calendar comes in handy. The 'Who is out' calendar can be accessed from all Workable members who have access to the 'Company' page.
To access it, on the Company tab of the main menu click Who is out.
Under the company calendar, you will be able to see time-off requests and holidays on a monthly view. You can search by first or last name and filter by:
- time-off types
You can click on a time-off item to see details. Requests that are pending approval will be shown with an orange clock next to them. If you are involved in the approval process and it's your turn to approve you can also approve from this view.
Time-off types will be visible to all employees only if the related Calendar setting is turned on.
Public and company-specific holidays will appear with striped lines. Hover over the holiday box to review the holiday.
As an Admin you can choose if the time-off types should be visible to all employees from the Calendar settings during the time-off type setup.
If the setting is turned on, you will be able to color code time-off types in the 'Who is out' calendar. In the below example, we decided to show this time-off type to all employees and label it with the red color in the calendar.
When this setting is disabled, employees’ time-off type won't be visible anywhere and the request will be shown in gray color in the 'Who is out' calendar.
To change the setting or the color of a time-off type click Edit in the menu for the related time-off type.
View per member access
The view in the 'Who is out' calendar depends on the member's role:
All-access members can see all pending and approved time-off requests of Active employees.
Standard access members can see:
- All the approved time-off requests of Active employees
- Their own and their direct reports’ approved and pending time-off requests
- Any time-off requests that they are involved as approvers